Multi-Godown Inventory Software

Last updated: 23 October 2026

What problem does multi-godown software solve?

When stock sits in more than one place, the usual complaints sound like this:

• "The salesman promised twenty cases, but they were lying in the other godown." Total stock looked fine, but the godown that had to deliver was empty.
• "I don't know what my second godown is worth." When each godown is counted on paper, the stock value for the bank or the year-end is a guess.
• "Goods moved from one godown to another and nobody wrote it down." Now both godowns are wrong, and the difference shows up months later.

ValueSoft keeps every godown's stock in one software. You see what is where, move goods with a record, and see each godown's stock separately.

What does ValueSoft track for each godown?

Who needs multi-godown inventory software?

You need it as soon as your stock sits in more than one place. Common setups include:

How does multi-godown stock work in ValueSoft?

1. 1

   Create your godowns

   Set up each godown, shop or storage point as a separate godown, for example a main godown in Patna and a smaller one closer to your market.

2. 2

   Keep every item in its godown

   Every item can be kept in a godown. Stock is held item-wise and godown-wise, and batch-wise with expiry where you need it.

3. 3

   Bill from the right godown

   Use godown-wise billing so each sale comes out of the godown that delivers it. Bill series per company and salesman-wise billing work alongside.

4. 4

   Check before you promise

   Before a salesman promises delivery, check godown-wise stock. Salesmen on the CSR App also see live stock with batch and expiry.

5. 5

   Transfer stock with a record

   When goods move between godowns, or to a branch or a sub-stockist, make a stock transfer in ValueSoft, so both ends stay right.

6. 6

   Follow the movement

   Movement analysis and stock transfer reports show what moved. The location / godown summary shows where your stock sits now.

7. 7

   Check stock and value

   See stock godown by godown, and take stock value at purchase price, sale price or MRP for a bank loan, an audit or your year-end.

8. 8

   Re-order and watch expiry

   Use re-order levels and orders to suppliers to refill stock, and company-wise near-expiry reports (30, 60 or 90+ days) to sell or return goods before they expire.

Near-expiry goods are easy to forget in a back godown. When you bill, ValueSoft offers the earliest-expiry batch first (FEFO: first expiry, first out), so older batches go out before newer ones. Company-wise near-expiry reports show what to sell or return first, and the self-breakage option moves expired goods out of stock in one step. Breakage and expiry claims are then tracked and settled with the company, so goods that expired in a far godown are not simply written off.

Which godown questions does ValueSoft answer?

Every report can be exported to Excel, PDF or an image, so you can send a godown's stock to your partner, your CA or the bank.

If you also run a counter or a chain of shops, ValueSoft POS shows store-wise and godown-wise stock at a glance and moves goods between stores and godowns. See POS billing software.

Which ValueSoft plans include multi-godown stock?

Godowns are not a separate line in our pricing table, so confirm godown-wise stock and stock transfer for your plan when you book a demo. The table does show that the stock report and goods ledger, sale and purchase invoices and the Breakage & Expiry System are in all five plans. Plan prices are one-time. Updates and support are free for the first year; from the second year there is a yearly AMC (annual maintenance contract) of ₹3,500 per user.

Compare every feature on the pricing page.

What do GST rules say about godowns and stock transfers?

This is a summary of the rules, not tax advice. Ask your CA how they apply to your godowns.

• Accounts for each place of business. Every registered person must keep a true and correct account of stock of goods, among other records. Where the registration certificate lists more than one place of business, the accounts for each place must be kept at that place (section 35(1) of the CGST Act).
• Moving goods without a sale. When goods travel for reasons other than a supply, the sender can issue a delivery challan instead of a tax invoice (rule 55 of the CGST Rules).
• E-way bill. A registered person who moves goods worth more than ₹50,000 in a consignment must generate an e-way bill before the movement starts, and this includes movement "for reasons other than supply" (rule 138(1)). A state can notify areas within it where no e-way bill is needed (rule 138(14)(d)), so check your state's rule.
• A branch in another state. Each GST registration of the same business is treated as a distinct person (section 25(4)). Schedule I of the CGST Act treats a supply between distinct persons, made in the course of business, as a supply even without payment. Your CA will tell you how to bill such a transfer.

Sources

• CGST Act, 2017, CBIC consolidated text: sections 25 and 35, Schedule I
• CGST Rules, 2017, CBIC text: rule 55 (delivery challan)
• Notification No. 12/2018-Central Tax (7 March 2018): rule 138, e-way bill